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SAMPLE LETTERSLetter Writing GuidelinesWriting letters is one of our most important means of preserving the environment. So we will provide some guidelines. The primary thing is to express your opinion. You are either for or against a certain action. You don't have to be an expert. Your opinion is important. If you have reasons for your position you certainly can add them. If you have gained points from someone else's data sheet you may use them if you want to. If you have strong "feelings" on the subject, there is every reason to also include them. End the body of the letter by repeating your position and possibly urging the reader to support your position in legislative action. It is not constructive to express anger or excessive criticism. That will not accomplish what you desire. Also end the letter with something like: "Respectfully". Sample letters follow in order to provide you with a format. Some letters are factual and others are more feelings based, both are effective. They both express a position. The First Step is to get the Name of the decision maker or action person and their address. Writing a letter will make you feel better. It's a good thing to do. Sample Letters
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King William Reservoir
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PRESERVING THE
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The Honorable John William Warner United States Senator 225 Russell Senate Office Building Washington, DC 20510-4601 Dear Senator Warner: As a hiker and backpacker, I've had the opportunity to explore some of America's great natural lands, including in Virginia. I believe our national parks and refuges are part of America's enduring natural legacy, and I am proud that we have had the foresight, from the time of President Teddy Roosevelt to the present day, to preserve so much of our national heritage. So I am greatly concerned by the House of Representative's passage of the so-called "Energy Security Act," which mandates oil development in the Arctic National Wildlife Refuge. This is an egregious example of the tight grip the oil industry has over Members of Congress. Despite strong opposition from most Americans, a huge gift to Big Oil was handed to Big Oil at the expense of America's last great wilderness. The argument for opening the Arctic Refuge doesn't even hold water. Drilling proponents claim that the energy bill will reduce U.S. dependence on foreign oil, yet the publicly available data, published by the U.S. Geological Survey, estimates that the oil likely to be recovered from the Refuge amounts to less that a six-month supply. What's more, this oil won't even reach U.S. markets for another 10 years. It's clear that common sense has not prevailed in the case of this House vote, but rather, pressure from the oil industry. I urge you to listen to your constituents - not Big Oil - and vote against any legislation that permits any drilling or exploration in the Arctic National Wildlife Refuge when it comes up in the Senate this Fall. Please tell me that you will take the long view, generations out, and protect this irreplaceable wonder from harm. Respectfully,
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Dear Secretary Walker,
This letter pertains to the proposed 18 hole golf course on the environmentally sensitive land at Fort Story, Virginia. The Army Transportation Center has announced its intention to prepare an Environmental Assessment on the controversial proposal.
There are numerous complex environmental concerns about this proposed golf course, as well as concerns about using land of great historical significance for this purpose. At an 8 July "Public Scoping Meeting" numerous speakers raised concerns including the superintendent of the adjacent state park and the representative of the Virginia Department of Environmental Quality. A number of speakers, including the Sierra Club, urged that a comprehensive Environmental Impact Statement (EIS) be prepared on this proposed project, pointing out the inadequacy of the currently planned Environmental Assessment process. At this meeting, a retired Army officer stated that, based on his knowledge and experience, the Army's own regulations require an EIS for a project of this scope.
The Sierra Club strongly urges an immediate shift to an EIS process for this project. Please advise us of the Army's intentions at this time.
Yours Respectfully,
Fred Adams, Chair
Chesapeake Bay Group
Sierra Club
cc: Senator Warner
Senator Robb
Representative Pickett
Mayor Oberndorf
Post Commander Fort Story
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The Honorable Louis Caldera Secretary of the Army The Pentagon Washington D.C.20310 Dear Secretary Caldera, In accordance with federal statues, this is a "Freedom of Information Act" request. We request a copy of all file items dated 1 January 1996 and later pertaining to the proposed golf course at Fort Story, Virginia. Specifically, we request a copy of all letters, memoranda, reports, studies, assessments, and all other items on file pertaining to the proposed golf course at Fort Story, Virginia. We are a public-interest environmental group. As provided by federal law, we request a waiver of any charges for making these copies. Please acknowledge receipt of this request within 10 working days. Yours very respectfully,
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